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On receipt
of a written request from the Chief Librarian, the Vice
Chancellor shall appoint two members from the faculty for
weeding of outdated, worn-out and/or seriously damaged or
mutilated books and other materials. They shall submit their
recommendations to the competent authority (the Vice
Chancellor) for the write-off of such materials.
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The
concerned site librarian shall submit complete bibliographic
detail of all books/non-print materials damaged, and/or
worn-out through fair wear and tear to the Chief Librarian
after physical verification. The Chief Librarian shall
forward the same report to the competent authority for
write-off action.
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Losses to
the extent of 3% per annum of the available stock in an open
access library shall be written off by the competent
authority.
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Losses to
the extent of 2% per annum of the available collection of a
close access or partially open access library shall be
written off by the competent authority.
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Losses
written off by the competent authority shall be struck-off
from the stock and the records of the library, including
public catalogues, and transferred to the withdraw register
indicating the authority under which the losses were written
off.
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The
permanent irrecoverable loans of mutilated, damaged and
worn-out books found to be beyond repairs during the
physical verification of the library shall also be reported
to the competent authority for write-off.
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For the
losses beyond 3%, the Library Staff will be jointly
responsible to make up the loss in accordance with their
official status.
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